KAPTAGAT MARATHON ORGANIZING COMMITTEE
Introduction
The Local Organizing Committee (LOC) for the 2018 edition of Kaptagat Forest Half Marathon (KFHM) was convened by Elagerini Camp (the TITLE SPONSOR of the Half Marathon) and other sponsors were Telkom Kenya, Rift Valley Technical Training Institute (RVTTI), Dola, Reale Hospital, Kenya Forest Service, Tristar, Uasin Gishu and Elgeyo Marakwet counties. This sponsorship was in kind. The LOC comprised Elagerini Camp, Keino Sports Event, Athletic Kenya, Greater Kaptagat Green Association (GreKGA) and other stakeholders. The bulk of the funds raised came from registration. Each of the 373 athletes paid $5 to participate in the run. Schools and corporate bodies paid $10 for their teams or groups.
Marathon
The LOC has since changed its name to Kaptagat Marathon Organising Committee (KMOC) in preparation for the next Kaptagat Forest Half Marathon. This Committee is responsible for the organisation of 2019 Kaptagat Forest marathon and based in Elagerini Camp and Safari Villastays. A steering committee shall decide on the marathon organisation priorities and manage the event and general course of the marathon operations. The goal of the 2019 edition of Kaptagat Forest 21km Marathon and the 5km Fun Run (and if funds allow inclusion of a 42km marathon) is; (i) to raise awareness on the need for the conservation of Kaptagat Forest, (ii) create work for youths, (iii) improve living standards of communities living within the border of Kaptagat Forest,
(iv) generate revolving funds for the conservation-based activities, and (v) sports talent development.
In kind sponsors may opt to support the development of GreKGA activities listed below.
- GreKGA Resource Centre education and training activities
- Eco-entrepreneur Conferences and affiliate clubs and societies experiential tours
- Product development (nurseries for commercial trees and fruits for food/alternative cash crop)
- Eco-Journal publication (and other IEC materials)
- Apiculture and honey cottage industry
- Ecotourism for sustainable management forest ecosystem
Sponsorship
TITLE SPONSOR: USD 12,000
- Verbal recognition during all promotional events and activities
- Exclusive product on site.
- Company logo displayed on banners and posters placed throughout the town and environs.
- VIP Status at the event.
- Thirty (30) Company banners on site (Exact location given prior to event).
- Thirty (30) free passes to the HALF MARATHON post event celebration.
- 100 sitters Tent equipped with table and chairs.
- Company Logo on event advertisement in poster, flyer and accreditation.
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media – Facebook page / Twitter mentions.
- PLATINUM SPONSOR: USD 9,000
- One (1) HALF MARATHON Recognition plaque
- Twenty (20) free passes to the HALF MARATHON Event celebration
- 1 Tent equipped with tables and chairs
- Twenty (20) Company banners on site (Exact location given prior to event)
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media – Facebook page / Twitter mentions.
GOLD SPONSOR: USD 7,000
- Fifteen (15) free passes to the HALF MARATHON post event celebration.
- 1 Tent equipped with tables and chairs
- Fifteen (15) Company banners on site (Exact location given prior to event)
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media – Facebook page / Twitter mentions.
SILVER SPONSOR: USD 5,000
- Ten (10) free passes to the HALF MARATHON post event celebration.
- 1 Tent equipped with tables and chairs
- Ten (10) Company banners on site (Exact location given prior to event)
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media a Facebook page / Twitter mentions.
BRONZE SPONSOR: USD 3,000
- Ten (10) free passes to the HALF MARATHON post event celebration.
- 1 Tent equipped with tables and chairs
- Five (5) Company banner on site (Exact location given prior to event)
- Company Logo on event advertisement in poster
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media – Facebook page / Twitter mentions.
SUPPORTING SPONSOR: USD 1,000
- Five (5) free passes to the HALF MARATHON post event celebration.
- 1 Tent equipped with tables and chairs
- One (1) Company banner on site (Exact location given prior to event)
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media|Facebook page /Twitter mentions
MEDIA SPONSOR :
- One (1) HALF MARATHON Recognition plaque
- Ten (10) free passes to the HALF MARATHON post event celebration.
- 1 Tent equipped with tables and chairs
- Ten (10) Company banners on site (Exact location given prior to event)
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media | Facebook page / Twitter mentions.
IN KIND SPONSOR:
- Five (5) free passes to the HALF MARATHON post event celebration.
- 1 Tent equipped with tables and chairs
- Three (3) Company banners on site (Exact location given prior to event)
- Company Logo on event advertisement in poster, flyer and accreditation
- Company Logo on event advertisement in newspaper ad to be agreed on
- Company Name on event advertisement in social media |Facebook page /Twitter mentions.
2019 Marathon Budget
| BUDGETARY ESTIMATE | ||||
| Item | Activity | Unit (QTY) | Cost (USD) | Total (USD) |
| Event Registration | Registration Equipment | 5 | 100 | 500 |
| Event Promotion | Designs | 250 | 250 | |
| Printing | 500 | 500 | ||
| Event Branding / Signage | 1,000 | 1,000 | ||
| Event Staff | Starter, Time Keepers, Finish Officials, First Aid Personnel, | 50 | 20 | 1,000 |
| Event Refreshments | Water | 500 | 500 | |
| Sponges | 500 | 250 | ||
| Event Décor | Tents | 10 | 50 | 500 |
| Tables, Chairs | 200 | 5 | 100 | |
| Event Awards/ Prizes | ||||
| Prizes/ Awards | 5,000 | |||
| Event Collaterals | Officials polo-Shirts | 50 | 10 | 500 |
| T-shirts | 500 | 6 | 3,000 | |
| Officials Caps | 100 | 3 | 30 | |
| Composite banner | 1 | 150 | 150 | |
| Running Bibs & Pins | 500 | 2 | 1,000 | |
| Event Documentation | Videographer/Photographer/drone | 3 | 150 | 450 |
| Event Entertainment | MC | 1 | 150 | 150 |
| DJ & PA System | 1 | 300 | 300 | |
| Event Logistics | Communication- airtime | 100 | ||
| Course Measurement | 200 | 200 | ||
| Start / Finish Arches | 2 | 150 | 300 | |
| Stage | 1 | 350 | 350 | |
| Boda Boda Escorts | 5 | 10 | 50 | |
| Equipment Transport | 600 | |||
| Timing Clock | 2 | 100 | 200 | |
| KMOC Meeting Facilitations | 4 | 50 | 200 | |
| Event Health & Safety | ||||
| Ambulance | 2 | 180 | 360 | |
| Security (Police & Private) | 20 | 15 | 300 | |
| Insurance | 1 | 800 | 800 | |
| Event Sanitation | Mobile Toilets (Single units) | 6 | 65 | 390 |
| Garbage collection | 8 | 10 | 80 | |
| Garbage bags | 20 | 20 | ||
| Event Media | Media centre | 1 | 10 | 10 |
| Internet / web service | 1 | 300 | 50 | |
| Press conference | 2 | 100 | 200 | |
| Event Medical | Anti-Doping Testing | 100 | 200 | |
| Event Fees & Permits | County Permits | 1 | 200 | |
| Athletics Kenya Fees | 1 | 2500 | ||
| Event Management Fees | 1 | 5,000 | ||
| TOTAL | 28,550 | |||
| Terms & Conditions: All costs exclude 16% VAT. | ||||
